> For the complete documentation index, see [llms.txt](https://incident-tracker.gitbook.io/docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://incident-tracker.gitbook.io/docs/user-guide/reports-and-analytics/reports.md).

# Reports

The **Reports** page in Incident Tracker is where users can view, edit, assign, and manage incident reports. This interface provides filtering options, report actions, and quick access to historical data.

***

## Viewing Reports

Navigate to **Reports and Analytics > Reports** to view a table of submitted reports. The table includes:

* **Report ID**
* **Submitted By**
* **Date of Incident**
* **Location / Categories**
* **Priority**
* **Status**
* **Assigned User**

You can also:

* Sort columns by clicking the headers
* Export reports as Excel files
* Use filters to narrow down specific incidents

{% hint style="info" %}
Use the dropdown at the bottom right to change how many reports load per page.
{% endhint %}

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## Restricted Reports

If you see the message **“Access to this report is restricted”**, it means your access has been limited by an administrator, based on **category** and/or **location permissions**.

{% hint style="warning" %}
Contact your administrator if you believe you should have access.
{% endhint %}

***

## Editing a Report

1. Click on the **Report ID** to open the full report.
2. Click the **Report Actions** menu and choose **Edit Report**.
3. Make necessary changes and save.

{% hint style="warning" %}
All edits are logged in the report’s **history and edit log**, visible to administrators.
{% endhint %}

### ▶️ Interactive Tutorial - Deleting a Report File Attachment

{% @arcade/embed flowId="0cpmIlskHDw9wzo9mF6E" url="<https://app.arcade.software/share/0cpmIlskHDw9wzo9mF6E>" %}

***

## Appending Notes or Attachments

* **To add notes**:\
  Scroll to the bottom of the report and click **Append Notes**.
* **To add attachments**:\
  Use the **Report Actions** dropdown and select **Attachments**.

### ▶️ Interactive Tutorial - Uploading Attachment to a Report After Submission

{% @arcade/embed flowId="9CjeNFFsZ3lHLtYOjY1p" url="<https://app.arcade.software/share/9CjeNFFsZ3lHLtYOjY1p>" %}

***

## Deleting a Report

To delete a report:

1. Open the full report.
2. Click on Report Actions dropdown.
3. Click **Delete Report** from the dropdown.

{% hint style="danger" %}
Only users with **Delete Rights** can perform this action.
{% endhint %}

### ▶️ Interactive Tutorial - Deleting a Report

{% @arcade/embed flowId="jRJ7AIrzpktAB8hH99x5" url="<https://app.arcade.software/share/jRJ7AIrzpktAB8hH99x5>" %}

***

## Assigning a Report

1. Hover over a report row and click **More Options**.
2. Use the modal to change:
   * **Priority**
   * **Status**
   * **Assigned User**
3. You may also set reminders and toggle options like **Repeat** or **Remind Assignee**.

{% hint style="info" %}
In long assignment lists, start typing a user’s last name to quickly filter the selection.
{% endhint %}